Checklist: Covid-19

General – organisations

Have you read, and do you refer regularly to, the HM Government advice pertinent to your organisation? (see Workforce & Government guidance sections)
Have you considered getting the Visit Britain Good to Go kitemark for your site or service?
Have you considered your Covid-19 interventions in relation to your organisation’s environmental policy – how green are your proposed solutions?

Have you updated your Risk Assessments to be Covid Secure?
Have you asked any employer(s) for their enhanced Risk Assessments around Covid-19 – including any new templates you may need to complete?
Have you asked what guidelines are in place to inform activity planning and delivery (e.g. does the organisation have a stance on whether/what PPE or face coverings are mandatory, and whether you may need to provide your own)?
Are you aware of and have agreed any changes in your employers’ freelancer cancellation policies?
Are you aware of any additional Health & Safety measures that may be in place for you to comply with – and those already in place to protect you?
Does your public liability insurance cover you for risks related to Covid-19?

Have you added Covid-19 to your current learning service Risk Assessment?
If relevant have you added Covid-19 to your online safeguarding policy and offsite working policy?
Have you completed an access and inclusion audit to ensure all your Covid-19 interventions are compliant, and updated your policies accordingly? (See Adapting – your processes & Your audiences sections)
Have you consulted your workforce, including freelancers, casual staff and volunteers, on your plans – and communicated them clearly?
Have you considered what new training may be needed for your workforce, and the cost/resource/timing implications?
What is your freelancer cancellation policy in the context of Covid-19 and have you made your freelancers aware?

Have you made plans to reconfigure learning spaces (layout, furniture, etc.) to fulfil social distancing?
Have you audited your furniture, fixtures and fittings to look for any Covid Secure additions, adjustments or solutions?
Have you reconsidered your signage to ensure that visitors will move through your site in a safe, socially distanced way?
Have you consulted – and as regularly as may be appropriate – your building manager/operations team?
Have you considered in particular issues of ventilation?

Have you considered how and when learning service visitors will enter your site, while maintaining social distancing?
Have you considered use of toilets/lunchroom facilities for each group visiting in terms of both social distancing and hygiene?
Have you implemented a cleaning policy/schedule for learning spaces, fixtures and fittings?
Have you consulted the appropriate colleagues or experts about mitigating the impact of any cleaning and sanitising products on collections and interior fixtures and fittings?

Have you considered the specific learning and access needs of identified groups in your Covid-19 planning?
Have you considered how any paperwork for visits can be transferred to online channels?
Have you considered making an orientation video for audiences, so it’s clear what to expect when they arrive?
Have you thought about joining with other local venues to ensure your communications about Covid-19 are consistent?

See the Your audiences section.

Have you thought about what outdoor spaces you have available on or around your site, and what opportunities they may represent in taking activities outside?
Do any outdoor spaces you may use require additional Risk Assessment, safeguarding and Health & Safety considerations??
Can you programme workshops so that practitioners work with as few different groups, and in as few different spaces, as possible – including reducing group sizes in line with HM Government guidance?
Have you considered how you will ensure there is sufficient space for the facilitator and participants to practise social distancing from each other or between bubbles and the facilitator – including adapting activities to reduce physical contact?
Have you considered if additional measures such as face coverings can or should be deployed if you can only keep the 1m+ distance between facilitator and participant bubbles?
Have you provided cleaning/sanitising stations to ensure participants wash their hands or use hand sanitiser upon entry and exit?
Can you avoid or reduce the shared use of objects, resources or props and ensure that any which are used are cleaned in between groups (and/or quarantined for 72 hours between uses)?
Will you have interactives in your galleries, and if so, have you considered how will you manage the risks associated with any touch-based interactives?
Have you considered issues of supervised object handling or art-based activities?
Are you offering blended learning?